Exhibitor Toolkit
Your exhibitor planning kit and marketing resources for NAPE Summit
This kit provides various logistical information and vendor contacts for a successful exhibition, as well as marketing tools to help promote your presence at NAPE. It’s never too early to start planning your participation.
Items Included with Booth Space
- One 8’ background drape, 3’ side drapes, and one wastebasket.
- A single one-line 7” X 44” identification sign, which displays exhibitor’s name as registered with NAPE Expo LP.
- Exhibitor listing on website, printed show guide
- Opportunity to list prospect in show guide
- Opportunity to present prospects in NAPE Domestic & International Theater
- Early access to housing
- Exhibitor newsletter covering show updates
- Exhibitor Toolkit, a guide for exhibiting at NAPE
- Access to unique sponsorship & advertising options to increase exposure
- Entry into Exhibitor Giveaway prize
Please note that attendee registrations and furniture/electrical services are not included with booth fees but can be purchased through our vendors.
Exhibitor Rules & Regulations
Exhibitor Setup
BOOTH DETAILS
Booth Equipment
Each 10' x 10' booth will be set up with 8' high black back drape, and 3' high black side dividers. Booths 300 sqft or less will receive an identification sign. Booths larger than 300 sqft will receive an identification sign upon request. A special discounted Furnishings Package is being offered to exhibitors. The Furnishings Package is available until the discount deadline date of Monday, Jan. 6, 2025.
Exhibit Hall Carpet
Exhibitor booths are not carpeted. All aisles will be carpeted in black. Exhibitors will be permitted to install carpet.
SHOW SCHEDULE
Discount Price Deadline
Order early on FreemanOnline to take advantage of advance order discount rates, place your order by Jan. 6, 2025.
Exhibitor Move-in
| Monday, Feb. 3, 2025 Tuesday, Feb. 4, 2025 Wednesday, Feb. 5, 2025 | 8 a.m. - 5 p.m. 8 a.m. - 5 p.m. 7 a.m. - 7 p.m. |
Exhibit Hall Hours
| Thursday, Feb. 6, 2025 Friday, Feb. 7, 2025 | 9 a.m. - 5:30 p.m. 9 a.m. - 1 p.m. |
Exhibitor Move-out
| Friday, Feb. 7, 2025 Saturday, Feb. 8, 2025 | 1-8 p.m. 8 a.m. - noon |
SHIPPING AND MATERIAL HANDLING
Warehouse Shipping Address:
NAPE Summit 2025
C/O PGL / Freeman
960 Pleasantville Dr
Houston, TX 7702
Warehouse Shipping Information
- Ship early to avoid delays and save money.
- Freeman will accept crated, boxed or skidded material beginning Jan. 6, 2025, at the above address.
- Material arriving after Jan. 28, 2025, will be received at the warehouse with an additional after deadline charge.
- Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.
- Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8 a.m. - 4:30 p.m.
- Certified weight tickets must accompany all shipments.
- If required, provide your carrier with this phone number: (888) 508-5054.
Show Site Shipping Address:
NAPE Summit 2024
George R Brown Convention Center
C/O Freeman1001 Avenida de las Americas
Houston, TX 77010
USA
Show Site Shipping Information
- Freeman will receive shipments at the exhibit facility beginning Feb. 3, 2025.
- Shipments arriving before this date may be refused by the facility.
- Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
- Certified weight tickets must accompany all shipments.
- If required, provide your carrier with this phone number: (888) 508-5054.
EXPO CHECKLIST
Labor Information
- Carefully read the Union Rules and Regulations to determine your labor needs.
- Refer to your ordering site under Display Labor for Straight time and Overtime hours.
Show Paperwork and Labels
- Complete the Outbound Shipping paperwork online and Freeman will gladly prepare your outbound Material Handling Agreement and labels in advance.
- Ensure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
On-site Information
- Please arrive with enough time to set up your booth.
- Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk.
Dismantle and Move-out Information
- All exhibitor materials must be removed from the exhibit facility by noon on Feb. 8, 2025.
- To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by 10 a.m. on Feb. 8, 20. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.
Excessive Trash and Booth Abandonment
- Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move-out.
- Clear out booth. Any excessive materials left in the booth at the end of the event will be considered trash.
ADDITIONAL INFORMATION AND RESOURCES
Vendors/Booth Rentals
NAPE Logos
Use an official NAPE logo on your website, in email communications, or in printed materials to promote your presence at NAPE Summit Week. Please link all NAPE logos to NAPEexpo.com.
Email Template Verbiage
Generate awareness about your participation at NAPE Summit. The following email templates can be an effective correspondence to send to your clientele to let your customers know where and when you’ll be exhibiting at our upcoming NAPE show:
[COMPANY NAME] will be exhibiting at NAPE Summit — the world’s largest global marketplace for the energy industry — during the days of Feb. 5-7, 2025. We will be located at Booth #XXXX and you can find us on the show floor by following this link: 2025 NAPE Summit Floor Plan. We're also exhibiting virtually on the NAPE Network! Visit our booth and see the [PROSPECTS/PRODUCTS/SERVICES] available. Whether it's in person or online, we hope to see you there!
NAPE Stats
- 70% of attendees are decision-makers
- 87% of exhibiting companies with a prospect either sold prospects, found new clients or generated sales leads
- 96% of exhibitors intend to renew their booth for the 2024 NAPE Summit
- 3,400+ companies were represented at the 2023 NAPE Summit
- 450+ exhibiting companies
- 8,000+ energy professionals from all over the world attended the 2023 NAPE Summit